Ethics Due Dates
The following items are due each year, some on an exact date and other are ongoing activities with corresponding timeframes. The third column indicates who or which office responds/submits the final product. See the "Responsible Party" column for who is responsible for that item. See bottom list for activities occurring on an ongoing basis without an exact due date.
IC Ethics Officials' Management Reports
OGE 2020 Schedule of Dates and Deadlines
Due Date |
Item Due |
Responsible Party |
1st week January |
Annual Agency Questionnaire (Annual Report of workload statistics). May be due in December; watch for notice. |
Ethics Officials |
January 1 |
Note: January 1, is the beginning of OGE Form 278e and OGE Form 450 CY reporting periods. |
Ethics Officials |
January 15 |
Initiate Confidential Financial Disclosure Report (OGE-450) cycle. Reporting period for incumbent (annual) filers: previous calendar year. |
Ethics Officials |
January 31 |
Initiate Annual Report of Outside Activity (HHS-521) cycle. Covers all employees who had an approved outside activity during any portion of previous calendar year, and all employees who engaged in an outside activity for which they should have received prior approval. |
Ethics Officials |
January 31 |
NIH-2802 Annual Report of Employee Referrals (Summary of Form NIH-2850) due. Submit completed NIH-2802 report and copy of each referral to NEO. NIH-2802 can be produced in EMIS. |
Ethics Officials |
February 15 |
OGE-450 due, unless an extension is granted. If February 15 falls on a weekend or holiday, the report is due on the next business day. |
Employees who file the OGE-450 |
February 28 |
HHS-521 Annual Report of Outside Activity due, unless an extension is granted. If February 28 falls on a weekend or holiday, the report is due on the next business day. |
Employees who engaged in an Outside Activity, with or without advance approval, during the previous calendar year |
April 15 |
Initiate Public Financial Disclosure Report (OGE-278e) Cycle. Reporting Period for incumbent (annual) filers: Predominantly the previous calendar year, with additional covered time for some sections, e.g., outside positions. |
Ethics Officials |
May 15 |
OGE-278e due, unless extension granted. If May 15 falls on a weekend or holiday, the report is due on the next business day. |
Employees who file the OGE-278e |
December 31 (approx.) |
Ethics Program Questionnaire, submit to NEO. |
Ethics Officials |
December 31 |
Annual Ethics Training must be completed. Visit the training page for more details: http://ethics.od.nih.gov/training.htm |
All NIH Employees |
Ongoing Activities
Due Date |
Item Due |
|
Responsible Party |
90 days after starting work at NIH |
New Employee Ethics Orientation. See web page. |
|
All employees new to NIH. |
30 days after starting work in covered position |
Employees designated as confidential filers (file the OGE-450). Ethics officials will inform the employees subject to the requirement. (New public filers (OGE-278e) are pre-cleared and submit their new entrant report prior to coming on board.) |
|
Employees designated as New Entrant Confidential (OGE-450) filer. |
Ongoing |
Check recusal end dates. Ensure employees are aware of continuing recusals. |
|
Ethics Officials |
Ongoing |
Review and certification of OGE-450s and OGE-278e’s (278e and 278T), to be completed within 60 days of receipt unless additional information is needed. |
|
Ethics Officials |
Ongoing |
Late fee for any OGE-278e (278e and 278T) filers who submit their report more than 30 days after latest due date. |
|
Employees designated as public (OGE-278e, or 278T) filers who submit their report late. |
Ongoing |
Late fee for any OGE-278T filers who submit their report more than 30 days after latest due date. (OGE-278T's are due on or before the 15th of every month in which a reportable transaction occurs) |
|
Employees designated as public (OGE-278e) filers who meet certain criteria (make certain transactions) and submit their report late. |
Ongoing |
Track compliance with annual ethics training; send reminders, and involve supervisors as needed. |
|
Ethics Officials |
Ongoing |
NEO specialists send monthly reminders to file OGE-278Ts to Top 5 OGE 278e filers on the 7th day of each month. |
|
Ethics Officials |
Updated: 1/16/20