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Notes from the Meetings of the IC Deputy Ethics Counselors (DECs) and Ethics Coordinators (EC)

Notes are in web page (html) format. Most of the attached material is in pdf format unless otherwise noted following the document description.

Conference call information: Please note that there is a limited number of lines available. Officials in the same Ethics Office should call in together on one line when possible.

Phone Number: 1-866-831-3924
Passcode: 5718811#

Meeting Dates and Topics

November 4, 2013 CFC; NEAC: Jursidiction vs. Classification of cases; Board Meetings as WAGs; Effects of United States v. Windsor: financial disclosure reports; sections 208 and 2635.502. Posted 12/10/13
April 8, 2013 Gifts from Foreign Government Entities; STOCK Act Update; Reconciling 278-T Transactions with Annual 278 Schedule B Transactions; Official Participation in Outside Organization, Section 208 Exemption Regulation; Equal Classification Determinations Reminder; Holding Companies: 208 Analysis vs. Disclosure Requirement; Case Study. Posted 4/23/13
March 4, 2013 Recusal Obligation When Seeking Employment; Outside Activities: "Can I do it, and if yes, do I need a 520?"; Anti-Lobbying Reminder re: Sequestration (From Ed Swindell, HHS DAEO). Posted 3/13
February 4, 2013 Effect of Salary on 278 Filer Status and 207(c) Senior Employee Status; Accepting 348 Travel From an Outside Activity Employer; Using a 450 Report to Pre-Clear a Current Employee to Act in a 278 Filing Position. Posted 3/1/13
November 5, 2012

OGE Publishes PRA Notice Creating the OGE Form 201-A(pdf-icon.jpg,2 pages) ; Use of HHS Grant Funds to pay for NIH employee registration; Representing Bonds on 278-T, Equal Classification Determinations; Discussing Collaborations in EA/EU; Coordination of Pre-Clearances between IC/NEO; Case Study from Annual Training

February 6, 2012 Emoluments Clause/FGDA Chartpdf-icon.jpg,1 page) distributed; 278 FOIA update; 278 Pre-clearance reminder. NEES Role (POC) presentation. Case Studies: 1) Loans between employees; 2) Outside activity with potential grantee; 3) Awards. Posted 2/7/12
November 7, 2011 SGEs and Committee Management; Revised NEAC policy; Awards' written selection criteria; Case studies involving gifts between employees and PI submitting an official duty manuscript to a journal which is edited by the PI submitting the manuscript.
October 3, 2011 Award review; Outside Activities and part-tiime employees; Whistleblower sessions at the OGE conference; WAG Exception vs. 348 Authority; Anti-Lobbying Act; Emoluments Clause. Includes link to the materials from the two Whistleblower sessions at the OGE Conference
June 6, 2011 Advisory Committee & Editorial Board Service; Gift scenario; HHS-520 scenario; SGEs-Emoluments and FGDA. Announcements re: OGE-278 due date, increased FGDA gift amount and gift reporting threshold for OGE-278 and OGE-450, FOIA request for OGE-278s. Links to slides, gift scenario background, Federal Register notice, and FOIA request instructions(pdf-icon.jpg,2 pages). Posted 7/6/11
May 2, 2011 WAGs; OGE-278 extensions(pdf-icon.jpg,1 page); IPAs & 18 USC 208; speaking engagement at a university on topic of book previously written under approved 520; award scenario. Links to WAG scenario & DAEOgram, and summary of OGE-278 extensions. Posted 7/6/11
April 4, 2011 Award vs. paid lecture; Honorary Degree gifts; when a 520 is needed; sector mutual fund; 207 restrictions and IPAs; reporting iPod Apps
March 7, 2011 Tracking hours for 520s; foreign private foundations; awards analysis sheet; HHS Supplemental Regulations amendment; NEAC Ex Officio members. (Posted 4/12/11)
February 7, 2011 Emoluments Clause and FGDA; 204(d) and gifts of attendance at awards ceremony; Pre-clearance issues; Revisions to 5501; Awards review process, including link to Award Analysis Sheet (Word)
January 10, 2011 Clarification of pre clearance process for OGE-450 filer acting in an OGE-278 position. NEES updates summarized.
December 6, 2010 Clarification of Gifts (revised slides) (handout format, pdf-icon.jpg,16 pages, not compliant), 450 Filing Criteria, combined ODA and authorization memo. Case Study: Developing apps for smart phone.
November 1, 2010 Letters of Recommendation, Gifts Between Employees, and Gifts from Outside Sources. PowerPoint presentation (rev 12/6/10) in handout format (pdf-icon.jpg,16 pages, not compliant)
October 4, 2010 Gift case studies: NIH Research Festival free lunch and employee party
August 16, 2010 4 gift scenarios